The Role – Admin Assistant
We’re looking for an organized, task oriented, highly dependable Administrative Assistant to support our leadership and accounts team.
This role is ideal for someone who:
- loves organization
- enjoys helping others stay on track
- thrives in fast-moving environments
- naturally notices details others miss
- enjoys supporting teams and improving processes
- gets satisfaction from checking things off a to-do list
Approximately 50% of this role will involve directly supporting the CEO through scheduling, meeting preparation, follow-ups, and day-to-day administrative assistance.
The remainder of the role will focus on helping the broader accounts team stay organized across projects, meetings, documentation, and internal operations.
What You’ll Do
Executive Support
- Support the CEO with scheduling, calendar management, and meeting coordination
- Prepare agendas, notes, presentations, and supporting materials
- Track action items, follow-ups, and ongoing priorities
- Assist with travel coordination, bookings, and logistics as needed
- Help maintain organization across tasks, files, and communications
Client & Meeting Coordination
- Coordinate client meetings, workshops, and presentations
- Prepare meeting materials and ensure teams are ready in advance
- Manage meeting recaps, notes, and follow-up communication
- Gather client files, specs, feedback, and reference materials
Administrative & Office Support
- Prepare spreadsheets, trackers, and internal documents
- Organize files, folders, links, and shared resources
- Proofread materials and help ensure accuracy and consistency
- Help prep the office for meetings, workshops, and team activities
- Support day-to-day studio administration and organization
Vendor & Production Coordination
- Coordinate with printers, vendors, and production partners
- Gather quotes, pricing, and production estimates
- Assist with production timelines and delivery coordination
Process & Team Support
- Help identify efficiencies and opportunities to improve workflows
- Support internal systems and organizational processes
- Assist with team events, client events, and studio initiatives
- Contribute to a collaborative, organized, and positive team environment
About Rock & Bloom
Rock & Bloom is a brand consultancy and creative studio based in Saskatoon. We help organizations clarify who they are, tell meaningful stories, and create work that connects with people.
We work with a wide range of clients across Saskatchewan and beyond – from nonprofits and tourism organizations to developers, economic development groups, retailers, and national brands.
We move quickly, collaborate closely, and care deeply about the quality of both our work and our client experience.
Why Join Rock & Bloom?
- Competitive salary
- Comprehensive benefits package & Health Spending Account
- 2 Recharge Days per month
- Opportunity to work with a kick a$$ crew in a collaborative and supportive work environment
- This position is mainly in-office at our Rock & Bloom headquarters located in Riversdale area of Saskatoon
To Apply
Please note: This is an in-office position based in Saskatoon, we are not considering remote or virtual applicants.
If you’re interested send:
- your resume
- cover letter
- any relevant experience or examples that demonstrate your organizational and administrative strengths
to careers@rockandbloom.com. Deadline to apply is June 19th (extended).